What Should You Remember If You're Moving with an Incomplete Scope of Business Requirements Documented?

Let’s talk about how we can satisfy any business requirements that are important to your project success.

It is important to have an understanding with your customer that the requirements are not finalized yet, and make sure the customer understands. Otherwise, the failure to properly meet these requirements could lead to problems.

So, it's important for the project team to get a sign-off of the requirements. This will help them in future if they want to refer back again.

Changes to a signed off scope will need to go through the change management process. Making sure you do this diligently is important.

A project's customer needs to be informed about the change management process, even if they are not very conversant with it. Every aspect of the work will be easier to implement with their cooperation.

Let’s take an example, in the implementation of Dynamics 365 FO, there were gaps in the requirements that became clear towards the end of the build phase can cause major rework by the team and the entire team had to work really hard at integrating them into the project.

When a team implemented the change management process after things got bad, they had to spend even more time and resources making major changes that should have been made in the first place.

Some of the key risks of moving with an incomplete scope of business requirements. The risks are:

1. Lack of a clear vision and strategy for the new system of Dynamics 365 FO
2. The new system of Dynamics 365 FO may not be able to operate as efficiently as the legacy
3. The new system of Dynamics 365 FO may not be able to provide all the features that customers want

How to Ensure Your Project Upfront Requirements are Clear When Moving with an Unclear Scope

1. Integrate Change Management Processes into your project and deploy them from the very start
2. Determine what level of detail is needed when discussing the scope and risks
3. Optionally, you can ask for the Client's input throughout the design process. This will allow them to provide insight and feedback, which you can use to improve your work
4. Before starting any design or development, everyone in your team needs to understand the project's full scope
5. Any change in scope, time, or cost to a project must be communicated with the client. The client must approve a new contract and it can only proceed once this has been completed

Conclusion/Takeaways

It is always a bad idea to start a project with an incomplete scope of requirements. This is because if the requirements are not complete, then it will be difficult to estimate the time and cost. Furthermore, there might be some features that never get identified or included in the initial design phase.

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Stay tuned! Next common mistake skillsets of project manager.